How to Take Screenshots on a Laptop or PC (2023)

Screenshots, also known as ss, are commonly used for various purposes, such as including attachments in reports or for presentations. They can also be easily shared through social networks or messaging apps like WhatsApp and Telegram. Most laptops and desktop PCs come with built-in screenshot features, but there are also free and paid third-party applications available.

1. Taking a Screenshot with the PrintScreen Button

One of the easiest ways to take a screenshot on a laptop is by pressing the PrintScreen (PrtSc) button. Here are the steps:

  1. Prepare the screen that you want to capture.
  2. Press the 'PrtSc' button on your keyboard. This button is usually located at the top of the laptop keyboard, typically in the top right corner.
  3. Open the default 'Paint' application in Windows and press the 'paste' button or use the shortcut 'Ctrl + V'. You can also right-click and select 'paste'.
  4. The screenshot will appear in the Paint application. You can save it by selecting 'File' > 'Save As' > 'JPEG' or choose another image format like PNG.

You can also use other screenshot applications like Microsoft Word to view the captured screenshot. It's important to note that not all laptops have the same screenshot method, as some may require a combination of the PrtSc button with other keys.

2. Using the Windows Key + PrtSc

Another method to take a screenshot on a laptop is by using the Windows key along with the PrtSc button. This method works on various Windows operating systems, including Windows XP, Windows 7, Windows 8, Windows 8.1, Windows 10, and Windows 11. Here's how:

  1. Press the Windows logo key and the PrtSc button simultaneously on your computer keyboard.
  2. The laptop or computer screen will briefly flash, indicating that the screenshot has been taken.
  3. The captured image will be automatically saved in the 'Pictures' folder on your laptop, specifically in the 'Screenshots' subfolder.
3. Using Snip & Sketch

Snip & Sketch is another convenient method to take screenshots on a laptop. Here's how to use it:

  1. Press the Windows key + Shift + S.
  2. A new window will appear, allowing you to select the area of the screen you want to capture.
  3. Move the cursor to the desired area and click and drag to capture it, similar to cropping an image.
  4. The selected area will be highlighted, and the captured screenshot will appear in the bottom right corner of the laptop or computer screen.
  5. Choose to view the screenshot on the clipboard and edit the image by adding or removing specific parts.
  6. Click the disk icon to save the screenshot and select the folder where you want to save it.
4. Using the Snipping Tool

Windows operating systems also include a built-in application called the Snipping Tool, which is useful for taking screenshots and making annotations. Here's how to use it:

  1. Open the Snipping Tool by searching for it through Cortana (Windows 10 and Windows 11) or by clicking 'Start' and typing 'snipping tool'.
  2. Once the application is open, click 'New' and select the area of the screen you want to capture.
  3. You can then save the screenshot or retake it if necessary.
5. Using the Windows Key + G

The Windows key + G combination allows you to take screenshots using the Game Bar feature. Here's how:

  1. Press the Windows key and 'G' simultaneously.
  2. The Game Bar will appear, and you can select 'Capture' to take a screenshot of the laptop screen.
  3. The captured screenshot will appear in the 'Gallery' window, and you can open the file location by clicking 'Open File Location' in the bottom right corner.

In addition to taking screenshots, the Game Bar can also be used to record the screen and live stream while playing games.

6. Using the Alt + PrtSc Button

The Alt + PrtSc button combination allows you to capture the active window on your laptop screen. Here's how:

  1. Press the Alt + PrtSc buttons simultaneously.
  2. Open an application like Paint or Microsoft Word and paste the captured screenshot.
  3. Unlike previous methods, this screenshot method only captures the active window, excluding the taskbar and other elements.
7. Using the Windows Key + Volume Down Button

This method is specific to Windows Surface devices. To take a screenshot on a Surface laptop, simply press the Windows key along with the Volume Down button. The captured screenshot will be automatically saved in the screenshot folder.

8. Using Third-Party Tools

If you prefer, there are also various third-party screenshot tools available online, both free and paid. Some recommended tools include Screenrec, Lightshot, Greenshot, and ShareX. Choose the one that best suits your needs.

Taking Screenshots on a MacBook with Mac OS

For MacBook users with the Mac OS operating system, the process of taking screenshots is slightly different from Windows. There are three methods you can use:

1. Using the Shift + Command + 4 Buttons

To take a screenshot on a MacBook using the Shift + Command + 4 combination, follow these steps:

  1. Press the Shift + Command + 4 buttons in sequence.
  2. The cursor will turn into a crosshair. Use it to select the area of the screen you want to capture by clicking and dragging.
  3. Release the mouse button to capture the selected area.
2. Using the Shift + Command + 3 Buttons

If you want to capture and save the entire screen on a MacBook, use the Shift + Command + 3 combination. Here's how:

  1. Press the Shift + Command + 3 buttons simultaneously.
  2. The screenshot will be automatically saved on your MacBook's desktop.
  3. You can edit the captured screenshot by clicking the thumbnail that appears in the bottom right corner of the screen.
3. Using the Shift + Command + 4 + Space Bar Buttons

The third method is similar to the first one but with an additional step. Here's how to use it:

  1. Press the Shift + Command + 4 buttons in sequence.
  2. Press the Space bar to switch to window selection mode.
  3. Move the cursor over the desired window, and it will be highlighted.
  4. Click the mouse button to capture the highlighted window.

These are the 11 methods for taking screenshots on laptops, PCs, and MacBooks using various techniques. Choose the method that you find most convenient and start capturing your screen effortlessly.

Note: The above methods are based on general instructions for Windows and Mac operating systems. The specific steps may vary slightly depending on the version of the operating system you are using.

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